How to create Statements [Trainers, Farms and other service providers] - Quick Reference

How to create Statements [Trainers, Farms and other service providers] - Quick Reference

This is an abbreviated version of the How to Create Statements in Finance [Trainers, Farms and other service providers] article. Use it as a quick reference.

1. Finance – Transaction - Create Statements
2. Change Dates to the statement month – Always do a complete month

 

3. Connect to Xero
4. Next
5. Click Yes

 

6. Step 1 Incomplete Tasks – Click complete or delete any incomplete tasks. Then click “Next
7. Step 2 No Daily Charges – Correct any locations or status on this list, then click “Next”
8. Step 3 Horse Ownership – Correct any ownership issues listed, then click “Next”
9. Step 4 Missing Fields – Add any “Accounts Rec” codes that are missing. Then click “Next”
10. Step 5 Expense Confirmation – Select 3 dots on left side and select “Approve All”
 


Select “Export PDF” from the bottom of the screen and select “Export All”. Review horses expenses and make changes back in the Prism system before proceeding.

 
Click “Next”

11. Step 6 Reversals – Click “Next”
12. Step 7 Discounts – Review, make changes, then click “Next”
13. Step 8 Credit – Click 3 dots on left side. Then click “Approve All”. Click Next
 


14. Step 9 Interest – Review, Click “Next”
15. Step 10 Preview Statement – Select “Export PDF”. Review Statement Report. Make any changes in the Prism system before proceeding. Click “Next”
DO NOT CLICK “NEXT” IN STEP 10, UNLESS YOU ARE READY TO COMPLETE STATEMENTS
16. Always select “Generate Blank Statement”. Then click “Next”

 

17. Step 11 Email Statements. Select circle on the left side for all statements that need to be emailed. Click “Email”. 
 


Click “Send”

 

Click “Ok”  



Click “Yes”
Click “Next”

18. Step 12 Syncing – Finish and Syn to Xero
19. Go to Report tab – Email Log – Check any emails that have bounced
20. Go to Finance – Transactions. Go to arrow on right side and select “Status”

 
In status field, select “Pending”
 


Ensure there are no items listed – Any transactions listed “Pending” will need to be investigated.
  

Statement Run Is Completed.


    • Related Articles

    • How to Create Statements [Trainers, Farms and other service providers]

      The Create Statement process allows you to review all finance transactions for all items for a specified period, generate invoices and send Statements (with those accompanying invoices) to Owners. This process will also synchronise all invoices to ...
    • How to Create Statements in Finance [Syndicators]

      The Create Statement process allows you to review all finance transactions for all items for a specified period, generate invoices and send Statements (with those accompanying invoices) to Owners. This process will also synchronise all invoices to ...
    • How to add Quick Invoices

      To benefit Trainers and Syndicators invoicing owners for share sales, we have implemented a "Quick Share Sale Invoices" feature, or "Quick Invoices" for short. ADD QUICK INVOICE Go to Finance > Add Invoice > Quick Invoice The Add Quick Invoice dialog ...
    • How to regenerate Statements

      Follow the steps in this article if you see that the Statement of owner after generating is incorrect due to any of the following reasons: Horse Ownership is wrong Missing Payment Missing some expenses/credit Horse Expense/Credit is wrong Incorrect ...
    • How to create Expense Rules and Presets

      In the Finance > Rules screen, you can define expense rates to be charged to Owners for certain tasks. Think of these Rules as your Schedule of Fees. These expenses will be applied to Owners in one of two ways: When creating an Individual or Group ...