How to Review Statements in Finance

How to Review Statements in Finance

Once created, all Statements and the Status of each can be viewed under the Owners profile or in the Finance Module under the Statement tab.  

 




9.1 FILTER STATEMENT PERIOD


You can create statements for overlap period but each transaction/ expense is invoiced once.


To view via the Finance Module, select the Statement Period in the drop down box, then all statements in the period will be listed out.






9.2 SEND STATEMENT VIA EMAIL


To send the statements to all:

  1. Click the column on the top left, all circles on the far left will be highlighted.

  2. Click the green Email button on the top right to send an email with the Statement to all Users.

  3. Green message show and your emails sent.


Note:

  • Statements where the charges were reversed will not be emailed.


An email similar to below will be sent on your Stables header and footer to all Owners with their specific invoice and amounts.




Your owner is able to view the statement in browser by clicking on PDF icon.

He/ she is able to pay for due amount by clicking on PAY NOW button as well.



9.3 VIEW STATEMENT


To view an owner’s statement, click on View Statement icon, the statement will be shown in PDF format. It contains a Summary that lists all invoices by horse and charged to the owner based on the % ownership.


Note: Those using Safari may encounter some issues with the Statement View due to settings.  To fix this, go to the Preference pane of Safari, select the Security tab and ensure the “Block pop-up windows” option is not selected. For Chrome users, there will be a pop-up alert that will guide you through the process.






9.4 STATEMENT STRUCTURE


Owner Statements are broken into several key components, including:

  • Summary Section with Payment details

  • Individual Invoices per Horse detailing the line items and any discounts

  • Any Adjustment Notes



STATEMENT SUMMARY




INVOICE DETAILS




ADJUSTMENT NOTE




    • Related Articles

    • Top 10 Tips & Tricks for Prism Finance

      1.4 TOP TEN TIPS AND TRICKS The Prism Finance Module is designed to enable you to better manage your stable, ensuring everything is captured and recharged correctly. If you use the system correctly each day, it will essentially run seamlessly in the ...

    • Choose where to display Credit Notes in owner statements

      By default, Credit Notes are displayed in the Adjustment section of your Owner Statements. If you prefer, we can configure your solution to display Credit Notes in the Tax Invoice section instead. Please email us at support@prism.horse if you wish to ...

    • Display owner-specific costs, split costs and discounts separately on Statements

      We have improved the presentation of Statements. Any additional owner-specific costs, split costs and discounts are now displayed separately underneath the Owner's share of normal training, agistment, transport and procedure costs.  In the below ...

    • Finance Cheat Sheet

      1. PRISM AND XERO Outlined below is the relationship between Prism and Xero and where you need to input data and sync to ensure the most efficient possible processes.   2. TIPS AND TRICKS 2.1 ADDING CREDIT VIA NEGATIVE LINE ITEMS As an alternative to ...

    • What is Prism Pay?

      As mentioned above, when you send the statement to owners, they are able to receive it via emails. When they click on PAY NOW button in the email, it will open payment page in browser. The page shows the statement ID that the owner is about to pay, ...