Manage Finance Proceses
How to create Statements [Trainers, Farms and other service providers] - Quick Reference
This is an abbreviated version of the How to Create Statements in Finance [Trainers, Farms and other service providers] article. Use it as a quick reference. 1. Finance – Transaction - Create Statements 2. Change Dates to the statement month – Always ...
How to Create Statements in Finance [Syndicators]
The Create Statement process allows you to review all finance transactions for all items for a specified period, generate invoices and send Statements (with those accompanying invoices) to Owners. This process will also synchronise all invoices to ...
How to view Owner Costs, History and Balances
View Owner Costs You are able to view the cost each owner is charged. Navigate to Finance > Owner Cost tab. ● All owner accounts are listed in the left column. To search for an owner, type in the Search box then hit Enter key to find out the result. ...
How to manage Credit Notes
Add a Credit Note To create a one off credit note, click + Add Expense button then select “New Credit” option, Add Credit dialog shows. You can add a Credit Note for an owner or for a horse. Charge To: If you want to create a credit note for an ...
How to import invoices from a supplier who is using Prism
Prism Finance subscribers can import invoices received from any supplier who is also a Prism Finance subscriber. This feature is ideal for trainers and syndicators who receive invoices from any other training, pre-training/breaking, veterinary, ...
How to view Expenses by Horse
You are able to view the expenses created / charged for each horse during a time range, in the Horse Expense screen. Navigate to Horse Profile > Expense tab Apply a filter for the time range you would like to view.
How to Split Expenses
All expenses are automatically assigned to horse owners based on their ownership share in the horse. Prism also provides the ability to change the allocation of the expense charge, when required, prior to the end of period Statement Run. Navigate to ...
How to add a Syndicate Fee for owners with small ownership shares
This function will create expense transactions, applied to owners who own less than a specified % share on one or multiple horses. That expense is only applied if the horse has daily charges for a selected location / status, during a specified ...
How to Import Expenses from a csv file
To save more hours in your day, you can now import expenses from a CSV file. You may import expenses you have been charged by a supplier who is not a Prism finance subscriber*, or import expenses from a text file you have generated to save manual ...
How to manually add Group Expenses
When you have a bill with multiple line items, you can add them quickly to Prism by using the Add Group Expense function. From the Finance page, click + Add Expense then select “Group Expense” option, the Add Group Expense dialog displays. Supplier: ...
How to manually add Single Expenses
On the top right of Finance page, you can see several buttons. To create a one off expense, click + Add Expense button then select “New Expense” option, Add Expense dialog shows. Date: the date of the transaction. Default is today but you can change ...
How to add a Daily Charge Expense (Syndicators only)
This article relates only to Syndicators who need to bill owners for training fees. In a Prism Syndicator portal, the Daily charges are not generated automatically. However, Prism allows you to create Daily Charge Expense manually each month based on ...
How to process Direct Debits
Processing Direct Debits After the Owner submits their authority for you to direct debit (read How to setup Direct Debit authorisations), you can proceed to debit the owner’s credit or debit card, or their bank account, on their statement due date. ...
How owners can pay via Credit or Debit Card
If you have integrated your Prism Finance module with Thoroughbred Payments, a PAY HERE button will display in each Statement sent to your Owners. Clicking on the PAY HERE button on a statement will open the payment page in their browser. The owner ...
How to import Racing NSW expenses and owner prizemoney pre-payments
As a NSW-based trainer, you can import data from Racing New South Wales' Stakes Payment System (SPS), after the RNSW Statements are sent to you. This typically occurs on or soon after the 15th of each month and again on or soon after the last day of ...
How to add Custom Expenses
The Custom Expense feature allows you to create transactions for your horses based on specified criteria. You are able to apply expenses for horses based on: Number of Days a Horse is in a specified Location/Status, in a time period Horse arrival ...
How to add Quick Invoices
To benefit Trainers and Syndicators invoicing owners for share sales, we have implemented a "Quick Share Sale Invoices" feature, or "Quick Invoices" for short. ADD QUICK INVOICE Go to Finance > Add Invoice > Quick Invoice The Add Quick Invoice dialog ...
How to use the Finance Dashboard
Once created, all Statements and the Status of each can be viewed under the Owners profile or in the Finance Module under the Dashboard tab - Statements All statements created will be listed in this screen. Statement information includes: Statement ...
How to regenerate Statements
Follow the steps in this article if you see that the Statement of owner after generating is incorrect due to any of the following reasons: Horse Ownership is wrong Missing Payment Missing some expenses/credit Horse Expense/Credit is wrong Incorrect ...
How to integrate Prism and MYOB during each billing cycle
Export Statements From Prism Prerequisites: Prism user has statements (monthly or single/quick invoices) Chart of Accounts and Tax Rates of transactions in the statements to be exported, match the ones imported from MYOB Each Prism owner’s billing ...
How to recover debt
The Prism integrated with Thoroughbred Recoveries, a leading boutique recovery agency specialising in the thoroughbred industry across Australia. This collaboration provides Prism Finance clients with direct (should it be required) access to well ...
How to Create Statements [Trainers, Farms and other service providers]
The Create Statement process allows you to review all finance transactions for all items for a specified period, generate invoices and send Statements (with those accompanying invoices) to Owners. This process will also synchronise all invoices to ...
How to Manage Transactions in Finance
One of the major tasks of the Finance module is to capture all expenses during a billing period, either automatically or manually, ready for review and invoicing during an end of period Statement run. There are various types of transactions recorded ...
How to Suspend & Reactive an Owner
You may wish to suspend an owner from their horse’s access (i.e., non-payment of bills). If this is the case, you can suspend their access to their horses by using the suspend function. Simply select the owner within the owner module and click ...